Most productive Google calendar features for hybrid work

Distant and hybrid work was once edge instances. They’re not anymore, and main software program is altering to mirror that.

Google Calendar, for instance, is including features particular to the transition to distant and hybrid work. The power to set your work location and cut up your workday into items are each current modifications that mirror the truth of this decade (and the last decade to return). When and the place you work are extra versatile now; Google Calendar is now versatile sufficient to match that.

Listed here are a number of Google Calendar features each distant and hybrid crew ought to strive.

  • Set your work location.
  • Split your work hours.
  • Broadcast your out-of-office time.
  • Make Zoom the default video app.
  • Create focus time.
  • 1. Set your work location

    Hybrid work means you’re within the workplace some days and at dwelling on others. This flexibility is nice however could make scheduling in-person conferences a little bit of a headache—until you recognize who will likely be the place when. This is the reason Google Calendar now has a work location characteristic.

    With this, you’ll be able to specify while you plan to be within the workplace and while you plan to be at dwelling. You possibly can change your location within the calendar, as proven above, or you’ll be able to arrange a normal weekly routine in your settings below Working hours and site.


    2. Break up your work hours

    Distant groups can sometimes set their very own hours. Just a few of my coworkers cut up their workday between the early morning and the late afternoon to allow them to maintain their youngsters in the midst of the day. This kind of flexibility is life-changing, sure, however it may make planning conferences irritating. This is the reason Google Calendar now permits you to split your work hours. You might, for instance, work a block from 6 to 10 a.m. and one other from 1 to five p.m. This reveals up in your calendar when somebody tries to make an appointment with you.

    It’s a small factor, positive, but it surely’s a recognition that distant and hybrid groups function outdoors the standard nine-to-five. Like all software program features, it’s helpful provided that your organization tradition buys in; that’s, if individuals honor the hours you set whereas making appointments. However this characteristic permits for the likelihood, and that makes a distinction for distant groups.

    3. Use the out-of-office characteristic

    It’s very easy to work more when you work from home as a result of every part that you must do your job is all the time proper there. On some stage, it’s on particular person workers to outline these boundaries—one thing that’s notably true while you go on trip.

    Google Calendar gives an out-of-office feature that’s simple to miss but important for distant groups. Make an appointment, as normal, however specify that it’s an Out-of-office block. Any appointments at present in that block will likely be turned down, as will any appointments proposed going ahead.

    This characteristic makes it loads simpler for me to unplug as a result of it informs others after I can’t make it to a gathering and, crucially, shifts the burden of rescheduling onto the one who proposed an appointment throughout my trip. We’re going to want extra features like this as distant and hybrid work grow to be the norm.


    4. Set Zoom to be your default video conferencing app

    I like Google Meet—it’s one of many best video conferencing apps for my part. Having stated that, I perceive why many groups choose Zoom. By default, Google Calendar appointments use Google Meet, however you may make Zoom the default video chat app.

    It’s a bit of sophisticated however worthwhile for devoted Zoom customers. You’ll want to put in the Zoom for Google Workspace extension after which disable Google Meet within the Google Workspace administrator settings. Take a look at our guide for step-by-step directions.

    5. Create focus time

    It’s simple to inform if somebody is busy in an workplace: You possibly can see what they’re doing. It’s a bit of tougher on a distant crew. Google Calendar just lately added a Focus time choice for this motive. That is nice for specifying a block of time while you’re going to shut your crew chat app and concentrate on a single process.

    These blocks of time look just like different appointments in your calendar—the primary seen distinction is a headphone icon.

    You possibly can optionally decline conferences throughout your focus-time block, if you’d like, making it just like the out-of-office characteristic talked about above. I exploit this to dam out devoted time for writing. I’m positive you’ll be able to consider one thing you want this characteristic for. Simply be sure to block distractions when you’re making an attempt to focus.

    The office is altering—and can proceed to vary—in methods firms and workers alike are simply beginning to perceive. Features like these assist us sustain within the meantime.


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