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Microsoft Project Management Review – The Good and Bad

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Microsoft Project Management Software program, also called Microsoft Project or MS Project. And is without doubt one of the strongest mission administration instruments used at this time.

The software program is constructed for skilled mission managers and groups. When the circumstances are proper, and the software program falls into correct arms, it’s a wonderful method to handle numerous enterprise initiatives.

MS Project isn’t good. There’s a steep studying curve, and it’s not for newbies. For those who’re looking for an entry-degree mission administration resolution, look elsewhere. 

Nonetheless, expert customers and skilled mission administration groups can use Microsoft Project to take their processes to new heights. When you’re proficient within the software program and perceive the way it works, it’s robust to search out one thing extra highly effective.

So is Microsoft Project Management Software program best for you and your group? Discover out under with our in-depth MS Project overview. 


Evaluate Microsoft Project to the Finest Project Management Options

MS Project is a perfect resolution for companies that already use Microsoft merchandise, like Microsoft 365 or different instruments. It’s an ideal choice for firms managing advanced initiatives at scale. In case your group falls into this class, Microsoft Project Management Software program could be a viable choice for you. With that stated, MS Project didn’t make our high 5 listing of the perfect mission administration software program available on the market at this time. 

Our crew of specialists at Loopy Egg has performed intensive analysis and testing on dozens of instruments within the mission administration class. Based mostly on our findings, we narrowed down our high suggestions in a complete overview. Our mission administration information incorporates superlatives for every choose, a shopping for information on discovering the perfect mission administration software program, and a proof of when it is sensible to spend money on a mission administration resolution. See all of our high picks right here.

Microsoft Project Management Software program: The Good and The Bad

The Good

Centralized House Display: For those who’re conversant in different Microsoft merchandise, then you definately’ll really feel proper at residence utilizing Microsoft Project.

In some ways, the software feels so much like Excel.


However much like Excel, you’ll have to have a agency grasp of the software program’s capabilities to get probably the most out of it.

The residence display screen is a simple method to entry a very powerful data with a centralized view. You possibly can create new initiatives, open latest initiatives, or entry high-of-thoughts data.

That is particularly helpful for these of you juggling a number of initiatives at scale. 

Helps A number of Project Management Methodologies: Many mission administration instruments available on the market solely assist easy, linear, and primary initiatives. However MS Project means that you can handle initiatives in whichever method that you simply see match.

The software program helps Scrum, Kanban, and customized workflows. You should utilize it for agile mission administration, waterfall mission administration, and even hybrid methodologies.

Including newsprints to a mission, customizing the period, and including duties could be managed with just a few easy clicks. MS Project could be totally custom-made to assist your most popular mission administration model.

A number of Project Views: For customers, initiatives could be managed from totally different views inside MS Project. The grid view is a simple method to plan initiatives with an ordered listing of pending duties.

There’s additionally a Kanban-model board view that’s a wonderful visible useful resource to see the general standing of a mission.

You possibly can even totally customise process boards. Moreover, MS Project affords a Gantt chart view.

This helps observe dates and the relationships between duties on a visible timeline.

It’s simple to change again and forth between every view based mostly in your wants and mission administration model. Project managers and crew members alike love this flexibility. 

Customized Studies: MS Project delivers excessive-degree reviews. You’ll have whole customization and freedom when it comes to what you wish to be displayed on a selected report.

For such a fancy resolution, the reporting options are surprisingly simple to make use of. Simply head over the reporting part of the web page and choose the information that you simply wish to embody.

You possibly can add tables and different visible components to make the reviews simpler to digest.

The reviews are extremely shareable and look extraordinarily skilled. Along with producing reviews for private use, they’re a wonderful software for displays with executives and stakeholders. 

Time Monitoring: MS Project has a “timesheet submission” function, permitting crew members to trace how they’re spending time. It’s an effective way to seize each mission and non-mission-associated duties.

Along with monitoring how a lot time was spent on a process, time will also be categorized additional.

For instance, a person would possibly fill a timesheet for a particular mission process and classify it as analysis and improvement. That is notably helpful for invoicing, payroll, and job costing.

Not each mission administration software program consists of time monitoring instruments, so the truth that you will get this function with MS Project is a large benefit. 

Useful resource Management: The useful resource administration capabilities of MS Project could be thought-about one other superior mission administration software.

It’s not essentially a typical or commonplace function provided in different options available on the market, and it’s actually not a newbie or entry-degree software. Utilizing MS Project for useful resource administration is an effective way to determine your crew members’ capability so you may assign duties accordingly.

Along with managing human sources, MS Project helps different work-associated sources.

You should utilize it to trace sources like supplies, tools, and different mission-associated prices.

MS Project means that you can add tons of particulars right here. You possibly can even add a unit of measure for every useful resource and enter any related prices as nicely. 

Helps Project Management at Scale: MS Project is a perfect resolution for medium to massive-sized organizations.

With so many instruments on the market being marketed in the direction of small groups and newbies, it’s good to see Microsoft Project stand out by accommodating bigger groups’ wants.

In case your group has advanced mission administration wants, there’s probability that MS Project can resolve them. When this software program is put in the suitable arms, it seems like something attainable. 

The Bad

Not For Inexperienced persons: Microsoft Project just isn’t an entry-degree mission administration resolution. In actual fact, it’s not likely even for people who find themselves simply conversant in mission administration ideas. The software program is designed for skilled mission managers and technical customers. You’ll want extra than simply some normal technical information to determine how MS Project works. For those who don’t fall into this class, you’ll battle with the software program, and so will your initiatives. 

Poor In-App Communication: By way of crew communication, MS Project has room for enchancment. You possibly can’t simply rapidly message or ping a crew member throughout the platform. With that stated, Microsoft has tons of different communication instruments. It’s seemingly assumed that the majority MS Project groups are Microsoft organizations. So that you’ll want to make use of Groups, Outlook, Skype, Yammer, or one other one among Microsoft’s instruments to speak together with your crew. These options aren’t duplicated inside MS Project itself. 

Lack of Integrations: MS Project doesn’t actually play nicely with different enterprise instruments, particularly these outdoors the Microsoft household. It doesn’t join with Zapier both, which is a well-liked on-line useful resource to sync third-get together apps that don’t natively hyperlink with one another. If you wish to combine your mission administration software with different platforms like Salesforce or Slack, MS Project gained’t be a really perfect resolution on your wants. On the flip facet, in the event you’re utilizing Workplace 365 and different Microsoft instruments, MS Project will slot in completely. 

Steep Studying Curve: MS Project just isn’t a kind of instruments that you simply join at this time and begin managing initiatives in a matter of minutes. There’s positively extra of a studying curve, particularly when onboarding new customers. MS Project assumes that customers are already conversant in large-image ideas of mission administration. From there, it’s nearly studying find out how to use the software program. There are many sources and tutorials from Microsoft explaining find out how to do sure issues throughout the platform. Nonetheless, you have to know what to search for first. Even skilled customers might want to take a while to get used to Microsoft Project Management Software program. 

Microsoft Project Management Software program Pricing and Choices

Microsoft Project Management Software program Pricing

MS Project just isn’t a part of Microsoft 365. You possibly can add it to your Workplace 365 subscription or simply buy it as a standalone product. 

There are two alternative ways to purchase Microsoft Project. It’s provided as a cloud-based mostly resolution, which is charged as a month-to-month per-person license. MS Project will also be purchased as a one-time charge for on-premise deployment. 

Inside every deployment choice, there are a number of totally different packages to select from. We’ll talk about these plans and costs in higher element shortly.

In comparison with different mission administration instruments available on the market, the construction is a bit distinctive. The overwhelming majority of mission administration software program is just provided as a cloud-based mostly software. So, the truth that Microsoft Project could be deployed on-website makes it stand out from the group. 

Microsoft Project Cloud-Based mostly Options

There are three totally different cloud variations of Microsoft Project—Project Plan 1, Project Plan 3, and Project Plan 5.

Not like different instruments available on the market, Microsoft doesn’t use artistic or fancy names for its packages (they apparently don’t like even numbers both). 

Though the pricing for Project Plan 1 is in step with related entry-degree mission administration options available on the market, it’s nonetheless designed for specialists. Don’t let that low price idiot you. Most organizations will begin with Project Plan 3 at a minimal, as lots of the finest MS Project instruments and options aren’t included in Project Plan 1. However Project Plan 3 accommodates nearly all of superior mission administration wants. 

For instance, the primary tier helps grid views, board views, Gantt charts, collaboration, co-authoring, mission planning, and mission scheduling. That’s primarily the fundamentals. However most companies flip to MS Project to get greater than the fundamentals. 

Upgrading to Project Plan 3 will get you reporting instruments, visible and interactive mission roadmaps, timesheet submission, useful resource administration, and a desktop model of the software program. 

Project Plan 5 is for bigger organizations with much more superior wants. The plan comes with portfolio optimization instruments, demand administration options, and an answer for enterprise useful resource planning. Beginning at $55 per person per thirty days, it’s one of the costly mission administration plans available on the market at this time.

Total, Project Plan 3 is our high choose for many companies. It’s extra superior than the typical mission administration software however doesn’t include the extras that go above and past the realm of mission administration. It’s worth at $30 per person per thirty days. 

Microsoft Project On-Premises Options

There are additionally three totally different MS Project variations for on-premises deployment—Project Customary, Project Skilled, and Project Server.

At first look, these charges may appear a bit excessive. However keep in mind, the numbers replicate a one-time fee for a license, not an ongoing cost. It’s truly fairly reasonably priced and cheaper than the cloud plans for many groups. Relying in your crew dimension, you could possibly simply be paying greater than this on a month-to-month foundation with a cloud bundle. Total, the on-premises options are an ideal worth.

With that stated, Project Customary doesn’t actually hit the mark for viable enterprise use. Just like the entry-degree cloud bundle, it’s extra of a primary model of MS Project. You should utilize it to handle initiatives, duties, reviews, and even enterprise intelligence. However there are not any different superior options.

MS Project Skilled is our minimal advice in the event you’re looking for on-premises deployment. Along with the Customary options, you’ll additionally profit from useful resource administration instruments and timesheets. You possibly can sync the software program with Project On-line as nicely.

Project Server is a scalable on-website resolution for mission portfolio administration. It offers organizations the power to measure demand and use superior analytics for proposals and portfolio planning. To get MS Project Server, you’ll have to discover a native companion and buy the software program via a 3rd get together. 

MS Project Skilled will accommodate most wants. However total, cloud packages are a greater choice for many organizations. 

Evaluating The Finest Project Management Software program

Listed here are our high picks of the perfect mission administration instruments to see some widespread Microsoft Project Management Software program options:

  • – Most versatile mission administration software program
  • Asana – Finest for small to midsize distant or distributed groups
  • Trello – Finest mission administration software for small initiatives
  • Jira – Finest mission administration system for agile groups
  • LiquidPlanner – Finest mission administration software program for big groups

Microsoft Project Management Software program is undoubtedly one of the highly effective initiatives administration instruments available on the market at this time. Nevertheless it’s solely a viable choice for companies that match into a particular class. It’s usually higher for medium to massive organizations with a extremely skilled mission supervisor. The studying curve is steep, particularly in comparison with extra newbie-pleasant instruments on the market. However in the event you want a sophisticated resolution for mission administration at scale, it’s best to positively take into account MS Project. 


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