Hosting Reviews

Best Online Fax Services Compared and Reviewed by Crazy Egg

Disclosure: This content material is reader-supported, which suggests in the event you click on on a few of our hyperlinks that we might earn a fee.

With so many digital communication strategies at our disposal, faxing might sound a bit outdated. Nevertheless it’s nonetheless very a lot part of on a regular basis life. Right here at Crazy Egg, we ship and obtain fairly a number of faxes each month. Based mostly on our experiences, Nextiva vFax is the most effective on-line fax service. It’s an excellent selection whether or not you ship the occasional fax or deal with tens of hundreds of faxes each month. It provides one of the crucial reasonably priced entry-level plans and can infinitely scale to match your wants.

The Best Online Fax Service for Most

Nextiva vFax

Best for Most

On the lookout for an reasonably priced on-line faxing service with all of the important options it is advisable to ship and obtain faxes? Nextiva vFax is the most cost effective possibility on our checklist and consists of every part you want with out the high-end options you’re by no means going to make use of. Paid plans begin at simply $7.95 per 30 days for as much as 500 pages.

Nextiva vFax is our high choose as a result of it’s probably the most reasonably priced possibility on our checklist and provides different cost-effective plans to match various calls for (whereas guaranteeing you don’t need to pay for pages you gained’t use). You possibly can ship on-line faxes in a number of clicks and it’s suitable with the {hardware} you have already got—together with your current fax machine. 

The entry-level plan is $7.95 per 30 days and consists of 500 pages. It’s greater than sufficient for many companies with loads of room to develop in case your wants change.

The 9 Best Online Fax Service Choices to Take into account:

  • Nextiva vFax – Best for many
  • Ooma – Best for limitless month-to-month faxing
  • MetroFax – Best for cellular faxing
  • Fax.Plus – Best for faxing 100 pages or fewer every month
  • eFax – Best for superior fax archiving and storage
  • RingCentral Fax – Best for high-volume faxing
  • SRFax – Best for healthcare suppliers
  • mFax – Best for companies with as much as 50 customers
  • MyFax – Best for residence workplace use
  • When It Makes Sense to Make investments into Online Fax Services

    Anybody who must ship or obtain faxes ought to fastidiously contemplate making the swap to on-line faxing.

    From high-volume enterprise use to rare residence workplace use and every part in between, on-line faxing is a wonderful technique to modernize your small business and enhance worker effectivity company-wide. However the most effective half? It’s truly simpler than utilizing a standard fax machine.

    On high of that, you don’t have to fret about {hardware} upkeep, ordering ink cartridges, or shopping for lots of of reams of paper to make sure you by no means run out, making it cheaper than conventional faxing.

    Whether or not you solely ship the occasional fax or ship dozens of them each day, investing in on-line faxing providers is a great transfer.

    #1 – Nextiva vFax — Best Online Fax Service for Most

    Nextiva vFax

    Nextiva vFax

    Best for Most

    On the lookout for an reasonably priced on-line faxing service with all of the important options it is advisable to ship and obtain faxes? Nextiva vFax is the most cost effective possibility on our checklist and consists of every part you want with out the high-end options you’re by no means going to make use of. Paid plans begin at simply $7.95 per 30 days for as much as 500 pages.

    Nextiva provides a variety of enterprise communication merchandise, together with VoIP telephone providers, stay chat software program, gross sales instruments, customer support instruments, automations, and inside crew collaboration.

    Whereas faxing is constructed into quite a few Nextiva merchandise, there’s additionally a standalone on-line faxing answer that’s a superb match for all sorts of companies and even private use as nicely. It’s probably the most reasonably priced possibility on our checklist and the minimal interface is second to none.

    Nevertheless, the most effective half is that you simply don’t have to purchase any new gear or {hardware} to get began.

    You should utilize it straight out of your current fax machine, telephone, pill, or laptop and ship faxes in only a few clicks (or faucets). Relying on the way you need to use it, you can ship your first fax within the subsequent ten minutes. It’s that simple.

    Incoming faxes present up in your inbox. So long as your crew’s comfy with electronic mail, they’ll don’t have any issues selecting up Nextiva’s on-line faxing answer.

    If you have already got a fax quantity, you’ll be able to proceed utilizing it or go for a free toll-free or native quantity courtesy of Nextiva. And including new strains and numbers is less complicated than ever once you’re able to scale or rent somebody new.

    On high of that, a number of individuals can log in utilizing the identical account, so there’s no must buy a separate plan for every person. 

    When it comes to archiving and fax storage, Nextiva routinely saves each inbound and outbound fax for as much as six months. Your archives are safe and searchable, making it simple to search out what you want. Alternatively, you’ll be able to obtain faxes and archive them elsewhere if it is advisable to maintain them for greater than six months. 

    One of many largest downfalls of Nextiva is you could’t ship worldwide faxes—on the time of penning this, there’s no help for it in anyway. So, if that’s one thing you commonly do, you’ll have to decide on a special possibility on our checklist. 

    There’s additionally no devoted cellular app. However you’ll be able to entry your portal utilizing the browser in your telephone if it is advisable to ship or obtain faxes on the go. It’s not probably the most optimum technique to do issues, however the functionality is there in the event you want it. 

    Nextiva provides two very reasonably priced plans:

    • vFax Important — Begins at $7.95 per 30 days (500 pages)
    • vFax Skilled — Begins at $13.95 per 30 days (1,000 pages)

    On the Important plan, you’re paying proper round $0.01 per web page, which is a wonderful deal. The Skilled plan is barely larger than that at $0.013 per web page. 

    The most affordable plan is normally sufficient for many customers, however you’ll be able to improve to the Skilled plan at any time in the event you want extra pages.

    Alternatively, you’ll be able to pay $0.03 per additional web page in the event you go over your restrict sometimes. 

    When you want greater than 1,000 pages, Nextiva One is a great possibility. Nevertheless, it additionally comes with all of Nextiva’s communication instruments, together with a telephone system, video conferences, and collaboration instruments. So, it’s solely appropriate in the event you’re additionally in search of these options. Pricing begins at $18.95 per person per 30 days, making it corresponding to Nextiva’s faxing-only plans. 

    Join a vFax free trial to see if Nextiva’s best for you at present!

    #2 – Ooma — Best Choice for Limitless Month-to-month Faxing



    Best for Limitless Faxing

    Modernize your workplace telephone system and unlock limitless month-to-month faxing with Ooma. You possibly can knock out two enhancements without delay and by no means have to fret about exceeding fax limits. It is nice for firms who’ve rare durations of heavy faxing, plus you get a improbable enterprise calling and texting answer in addition.

    Whereas faxing isn’t an on a regular basis want for many companies, you’ll be able to’t waste time with a 500 month-to-month fax restrict if it’s one thing you do on a regular basis. Fortunately, Ooma does away with month-to-month limits altogether with its telephone providers.

    Each person on both of Ooma’s enterprise telephone plans will get limitless on-line faxing at no additional value. There aren’t any month-to-month web page limits and, thus, no charges or penalties for months of a lot larger utilization.

    Whether or not you ship lots of of faxes a day or have heavy months with lots of faxing and others with none, it’s a cheap possibility that’ll prevent on overage charges and allow you to say goodbye to restrictive fax limits that get in the way in which of the way you do companies.

    One factor to bear in mind is that Ooma can’t guarantee HIPAA compliance by itself, so it’s on you to take the mandatory precautions in the event you’re sending medical info to make sure you’re following the principles round sufferers’ personal info.

    However that’s actually it so far as limitations go. That and the truth that you must use Ooma’s telephone providers to get limitless faxing.

    However in comparison with the opposite VoIP telephone suppliers that embody faxing, you’re getting among the finest month-to-month charges on the market with Ooma. It’s cost-effective, a breeze to arrange, able to exit of the field, and totally featured regardless of its reasonably priced price ticket.

    For $19.95 per person per 30 days (without having for a full 12 months dedication to safe that value), you get Ooma Workplace to your firm. That comes with all of the telephone necessities, together with convention calling, ring teams, a digital receptionist, SMS messaging, and rather more.

    The one massive issues missing from Ooma Workplace are video conferencing and name recording. These are each out there with Ooma Workplace Professional, which is simply $5 extra per person every month than the essential plan.

    When you’re trying to modernize your telephone system, Ooma is a good way to go. There’s no {hardware} required to put in and each plans include a cellular app to accommodate distant and on-the-go staff.

    So, in case your fax wants fluctuate from non-existent to large infrequently through the 12 months, look to Ooma. You possibly can enhance your telephone system and get limitless month-to-month faxing in a single step whereas additionally not having to pay an arm and a leg every month.

    #3 – MetroFax — Best Online Fax Services for Cellular Faxing



    Best for Cellular Faxing

    MetroFax delivers among the finest cellular faxing experiences on each Android and iOS, making it the right selection for anybody who continuously works on the go or out of the workplace. Get every part it is advisable to save, archive, print, ship, and obtain faxes out of your telephone beginning at $8.30 per 30 days.

    MetroFax provides the most effective cellular faxing apps for iOS and Android out of all of the suppliers on our checklist.

    It’s an excellent selection whether or not you and your crew are commonly within the area, continuously working exterior the workplace, or need the comfort of sending and receiving faxes in your telephone.

    MetroFax can also be a superb selection for conventional workplace settings as a result of it means your crew can get extra completed with out having to be at their desks.

    With the ability of a fax machine in your hand, you’ll be able to go about your day with out disrupting communications since you’re away.

    A number of choices on our checklist don’t have a cellular app in any respect, which makes sending and receiving faxes on the go a irritating expertise. Others solely supply a mobile-optimized web site.

    Whereas that will work for some, it’s not excellent.

    It’s secure to say we’ve all struggled to do one thing simple with a cellular browser at one level or one other. That’s precisely why MetroFax places a lot time into creating its cellular faxing interface on each main cellular working techniques. Cellular faxing is meant to be simple, and with MetroFax, it truly is.

    Except for the cellular app, MetroFax’s packages come filled with useful options, together with automated resends in case your first try doesn’t undergo, the flexibility to ship to a number of recipients concurrently, and one-click contact checklist importing for straightforward admin setup. 

    You too can ship faxes to greater than 170+ international locations if it is advisable to. Among the choices on our checklist don’t help worldwide faxes, so this characteristic is unquestionably one which stands out.

    Each plan comes with the flexibility to attach as much as 5 electronic mail addresses utilizing the identical fax quantity. As soon as they’re linked, you’ll be able to ship and obtain faxes utilizing all 5 emails. Not solely is it handy, however it additionally makes your faxing answer reasonably priced as nicely.

    You possibly can share your account with others with out having to pay for a number of plans. Alternatively, you’ll be able to join your personal emails to make accessing and sending faxes for private and enterprise use on the go as simple as potential. 

    MetroFax comes with primary fax storage and archiving capabilities, which is greater than sufficient for many customers. Plus, you’ll be able to search, print, and save them proper out of your telephone or pill. 

    There are three packages with various web page limits to select from:

    • Important — $8.30 per 30 days (500 pages – $0.017 per web page)
    • Best Worth — $10.79 per 30 days (1,000 pages – $0.011 per web page)
    • Skilled — $29.96 per 30 days (2,500 pages – $0.012 per web page)

    You too can select from month-to-month, quarterly, and annual plans, relying on what you want. Quarterly and annual plans supply a pleasant low cost in the event you’re on a good price range. 

    Join a free 14-day trial to see if MetroFax is best for you at present!

    #4 – Fax.Plus — Best for Faxing 100 Pages or Fewer Every Month



    Best for 100 Pages/Month or Much less

    Fax.Plus is the best answer for organizations that need not ship and obtain a ton of faxes every month. It’s simple to make use of, comes with built-in digital signatures, and features a free plan for as much as ten outbound faxes per 30 days. Paid plans begin at $4.99 per 30 days for as much as 100 pages.

    When you’re don’t must fax greater than 100 pages per 30 days, Fax.Plus is the way in which to go.

    It provides probably the most reasonably priced pricing for restricted utilization with no contracts. At simply $5.99 per 30 days for the months you employ it, it’s a no brainer for small quantity faxing.

    Whereas Nextiva takes the cake right here for reasonably priced annual plans (you get 500 pages/month for $4.95 per 30 days), their lowest-cost tier jumps as much as $8.95/month when paying month-to-month. So, you must pay for a whole 12 months upfront to get probably the most reasonably priced fee, which isn’t excellent in the event you don’t ship faxes each single month.

    With Fax.Plus, month-to-month pricing for 100 pages/month—together with each ship and obtained faxes—is simply $5.99. Certain, you get fewer pages, however no year-long dedication means you can begin and cease the service as wanted.

    You’ll be a bit restricted on options, however this Fundamental plan from Fax.Plus comes with the necessities, together with email-to-fax, scheduled faxes, affirmation reporting, and limitless storage.

    Every further web page over the primary 100 is charged at $0.10/web page, so it’s reasonably priced even in the event you barely go over each every so often.

    On high of that, you need to use Fax.Plus Fundamental for digital signatures, which eliminates the necessity to purchase one more software program with recurring month-to-month charges. Not all on-line faxing providers embody this, so it’s positively a standout characteristic. 

    One other unbelievable possibility we haven’t seen elsewhere is the flexibility to optimize paperwork for fax transmissions in a single click on (or faucet) out of your net browser or cellular gadget. 

    Not solely does this performance end in higher high quality faxes which can be considerably simpler to learn, however it additionally helps scale back the period of time your faxes take to ship. 

    So, you’ll be able to hit ship and stroll away, reasonably than ready round to verify it goes by. 

    There are 5 whole plans to select from:

    • Free — $0 (10 pages)
    • Fundamental — Begins at $4.99 per 30 days (100 pages – $0.05 per web page)
    • Premium — Begins at $9.99 per 30 days (300 pages – $0.03 per web page)
    • Enterprise — Begins at $14.99 per 30 days (800 pages – $0.019 per web page)
    • Enterprise — Begins at $49.99 per 30 days (3,000 pages – $0.017 per web page)

    When you don’t must obtain faxes, you need to use the Free plan perpetually. It consists of as much as 10 pages per 30 days and is great for very rare utilization. And you continue to some key options, similar to e-signatures and scheduled faxing.

    With the Marketing strategy, you’ll be able to embody as much as 5 customers whereas getting a superb per-page fee. Plus, it’s considerably cheaper than paying for 5 separate person accounts with every other supplier on our checklist. 

    On this tier, you additionally unlock a bunch of helpful options, like integration with common platforms, together with Microsoft Workplace, Google Drive, G Suite, Google Chrome, Slack, iOS, and Android.

    When you want greater than that, the Enterprise plan helps limitless customers and comes with Zapier integrations to hook up with nearly any platform you’ll be able to think about. 

    Join the free plan to take Fax.Plus for a check drive at present!

    #5 – eFax — Best for Superior Fax Archiving and Storage



    Best for Archiving and Storage

    Have to retailer faxes perpetually with superior search and group capabilities? eFax is your new finest pal. Contains limitless space for storing, folders, tagging, and extra. Each plan comes with a free user-friendly cellular app that makes faxing on the go a breeze. Plans begin at $14.13 per 30 days.

    When you want superior archiving and fax storage performance, most on-line fax providers will fail to ship. Some choices solely maintain the latest faxes, and others might restrict you to 6 months up to now. 

    Nevertheless, eFax goes above and past by supplying you with limitless storage along with your subscription. 

    It’s a superb selection for finance groups, authorized establishments, actual property companies or brokers, manufacturing services, universities, and extra needing to retain faxes for longer durations of time with the flexibility to simply search by your archives.

    With eFax, you don’t have to fret about manually storing faxes in your onerous drive or within the cloud because it’s routinely completed for you. 

    Merely select the place you need faxes to go and eFax takes care of the heavy lifting for you.

    Now you can relaxation simple figuring out that new faxes don’t delete previous ones to make room—there’s infinite storage and an infinite historic log so that you by no means need to sacrifice archived faxes to unlock house.

    The system additionally routinely saves further details about every fax, together with transmission date and time, the recipient’s identify, and the sender’s identify, so that you by no means have to search around for extra info. 

    Not solely that, however you’ll be able to create folders that can assist you keep organized and make future retrieval that a lot simpler. 

    Perhaps you need to save your entire finalized contracts in a single folder. Maybe you like organizing information by month. Or, maybe you need all interactions with the identical shopper archived collectively.

    No matter the way you do it, eFax provides you the flexibleness it is advisable to set up your archives nevertheless it is smart for you. 

    Each plan additionally comes with the flexibility to tag faxes in real-time. Doing so makes it extremely simple to search out what you want later. Merely search by tag to search out precisely what you want with out spending hours or days digging. Alternatively, you’ll be able to search by identify, date, or key phrase. 

    eFax’s cellular app makes archiving and looking out in your telephone extra easy than ever. You possibly can even obtain faxes and ahead them straight out of your cellular gadget. 

    If you enroll, you additionally get a set of normal options like digital signatures, cloud integrations for straightforward file sharing, the flexibility to ship to as much as 20 recipients concurrently, and help for a number of customers on the identical account. 

    There are three pricing plans to select from:

    • Plus — $14.13 per 30 days (150 outbound, 150 inbound – $0.047 per web page)
    • Professional — $16.63 per 30 days (200 outbound, 200 inbound – $0.042 per web page)
    • Company — Customized pricing

    eFax’s per-page pricing is among the many highest on our checklist, so we solely suggest it in the event you want the superior archiving options. In any other case, you will get comparable performance and higher costs elsewhere. 

    It’s additionally vital to notice that there’s a compulsory $10 setup payment. No different suppliers cost this, however you’ll be able to offset that value by selecting an annual plan and getting two months totally free.

    Get began with eFax at present!

    #6 – RingCentral Fax — Best for Excessive-Quantity Faxing


    RingCentral Fax

    Best For Excessive Quantity Faxing

    Sending a thousand faxes or extra each month and uninterested in paying outrageous costs to take action? RingCentral provides one of many highest faxing limits on the lowest value we’ve seen in the marketplace. Get every part you want, together with a free fax quantity, as much as 1,500 pages, and customized cowl sheets, for simply $17.99 per 30 days.

    RingCentral is an {industry} chief within the enterprise communications house, providing options for telephone, video, on the spot messaging, on-line faxing, and extra.

    It’s a superb selection for high-volume companies trying to ditch their outdated faxing processes and improve to a contemporary on-line answer since you get numerous pages (1,500) at an reasonably priced value. 

    You additionally get numerous different options, together with cloud storage integrations, customized cowl sheets, reasonably priced add-on fax numbers, and top-notch encryption strategies. 

    With RingCentral, you can too block incoming faxes in the event you don’t have the quantity saved in your contact checklist. This may also help drastically scale back the variety of junk faxes you get whereas leaving more room in your plan for the faxes that really matter. 

    On high of that, you’ll be able to arrange fully-customizable textual content alerts for incoming faxes. 

    Quite than watching your inbox, you’ll be able to stroll away and deal with different duties with out worrying about lacking one thing vital. 

    As such, you get a ton of priceless options constructed for high-volume customers with extremely excessive web page limits at an reasonably priced value. To place issues in perspective, eFax Professional solely provides you 400 pages at $19.95 per 30 days. 

    However with RingCentral, you get 1,500 pages for $17.99 per 30 days. This comes out to $0.012 per web page, which is likely one of the lowest per-page charges we’ve seen. 

    When you go over your month-to-month restrict, add-on pages are $0.049 per web page. 

    Nevertheless, considered one of RingCentral’s most vital limitations is that the fax log solely incorporates info for the final 200 faxes. If it is advisable to retailer transmissions completely, you’ll have to save lots of and retailer them elsewhere manually. 

    This might not be a dealbreaker for many customers, however it’s an vital consideration if it is advisable to retain your data for an prolonged time period. 

    Observe: in the event you want larger month-to-month limits, you must improve to RingCentral Workplace. This plan bundles fax, telephone, and video providers into one. Along with limitless fax pages, you additionally get limitless telephone calls, texts, convention calling, video conferences, and crew messaging.

    It’s fairly costly at $34.99 per person per 30 days, so it solely is smart in the event you want these different options as nicely. 

    Join a free trial to see if RingCentral Fax is best for you at present!

    #7 – SRFax — Best Online Fax Services for Healthcare Suppliers



    Best For Healthcare Suppliers

    When you’re a US-based or Canada-based healthcare supplier, SRFax is the way in which to go. It’s the one supplier prepared to signal a BAA, so you’ll be able to relaxation simple figuring out you’re in compliance (and good fingers). Paid plans begin as little as $7.95 per 30 days for as much as 200 pages with numerous plans to suit your wants.

    Safety is a high precedence relating to transmitting delicate affected person data and medical info. As such, healthcare suppliers should use a HIPAA-compliant fax service in the event that they’re primarily based within the US or a PHIPA-compliant service in the event that they’re primarily based in Canada.

    We extremely suggest SRFax for hospitals, physicians, clinics, pharmacies, and any enterprise within the healthcare area due to its dedication to safety, privateness, and HIPAA compliance. Plus, it’s the one on-line fax service prepared to signal a Enterprise Affiliate Settlement (BAA) with its clients. 

    This settlement helps kind out and doc every social gathering’s tasks relating to guaranteeing compliance with authorized laws. So, it’s positively a sensible transfer to have one in place.

    With that stated, SRFax additionally goes above and past by way of safety. They supply person authentication, sturdy software safety, organizational safeguards, {hardware} safeguards, automated backups, and extra.

    For instance, SRFax’s bodily servers are solely accessible to upkeep engineers and safety specialists with around-the-clock bodily safety in place to guard them. 

    And end-to-end encryption processes are second to none for the reason that firm makes use of 2048-bit encryption—256-bit is most typical to place issues in perspective. 

    In your facet of issues, you’ll be able to set your account to routinely delete fax knowledge as soon as it’s been delivered to additional safe the information and info you’re dealing with. All of those safety measures mixed far exceed HIPAA laws, so you recognize you’re in good fingers. 

    SRFax provides plans to accommodate healthcare companies of all shapes and sizes, together with:

    • Lite — $7.95 per 30 days (200 pages – $0.04 per web page)
    • Fundamental — $10.95 per 30 days (500 pages – $0.022 per web page)
    • Plus — $16.95 per 30 days (800 pages – $0.021 per web page)
    • Commonplace — $30.95 per 30 days (1,500 pages – $0.021 per web page)
    • Commonplace Plus — $49.95 per 30 days (2,500 pages – $0.02 per web page)
    • Skilled — $92.95 per 30 days (5,000 pages – $0.019 per web page)
    • Skilled Plus — $185 per 30 days (10,000 pages – $0.019 per web page)
    • Premium — $395 per 30 days (20,000 pages – $0.02 per web page)

    The month-to-month web page limits are for despatched and obtained faxes, mixed. Extra pages begin at $0.035 per 30 days on the Lite plan and get smaller as you improve to larger tiers. 

    On the decrease tiers, your per-page fee is fairly excessive in comparison with different choices on our checklist. However, you get a ton of security measures, assured HIPAA compliance, and peace of thoughts for the extra value. As such, SRFax is barely a viable possibility for healthcare companies within the U.S. and Canada. 

    Join a free 30-day trial to see if it’s best for you at present!

    #8 – mFax — Best for Companies With As much as 50 Customers



    Best for Bigger Groups

    Say goodbye to the nightmare of managing dozens of faxing person accounts with mFax’s Infinity plan designed particularly for giant groups. As one of the crucial user-friendly faxing providers in the marketplace, your entire crew might be up and working in a matter of minutes. Plans begin at $99 per 30 days.

    Managing utilization and account configuration for greater than a handful of customers might be exhausting, particularly in the event you don’t have the instruments and help you want. Nevertheless, mFax focuses on working with bigger groups and is our #1 advice for companies with as much as 50 customers. 

    mFax understands that one of many hardest components of implementing new software program business-wide is preliminary configuration and implementation. 

    As such, its on-line fax service is likely one of the best to make use of in the marketplace. The interface is pleasant and has even gained a number of awards for ease of use and usability. 

    So, even your least tech-savvy workers may have no issues studying the ins and outs. With mFax, it’s as simple as sending an electronic mail. 

    On high of that, you’ll be able to combine mFax into the prevailing workflows, instruments, apps, and platforms your crew already makes use of every day. It’s constructed on RESTful structure and is 100% developer-friendly. All you want is an concept of the way you need it to work and a devoted IT crew able to make it occur. 

    This functionality helps drastically scale back the period of time it takes customers to study and saves them time each time they should ship or obtain a fax. 

    One other time-saving characteristic is automated fax archiving. Quite than manually saving each fax the place you need it, the system does every part for you. With that stated, every account solely comes with 1 GB of space for storing. 

    So, you’ll in all probability be higher off constructing automated archiving to the cloud or a tough drive into your system through APIs. 

    Certainly one of mFax’s standout options is the flexibility to attach (and proceed utilizing) your current fax machine. Whereas this does value additional, you’ll be able to utterly get rid of your analog fax telephone line and scale back the recurring prices of paper and ink. 

    After putting in FaxBridge, all faxes despatched to your machine are routinely despatched to your electronic mail so you’ll be able to go digital reasonably than printing them out. 

    From an administration standpoint, these accountable for managing your person accounts will love its simplicity and ease of use. Throughout the portal, admins can add new customers in only a few clicks, get new numbers, eliminate previous numbers, and handle user-level entry permissions with ease. 

    To high issues off, mFax is constructed with a mobile-first mindset so customers can ship and obtain faxes on the go from anyplace with an web connection. 

    That is notably useful for groups that continuously work out of workplace or are at all times on the go. 

    mFax provides numerous pricing plans designed to swimsuit companies of varied shapes and sizes. With that stated, we extremely suggest the Enterprise or Infinity Plans for many firms. 

    Right here’s a fast overview of mFax’s completely different plans:

    • Solo — $10 per 30 days (250 pages – $0.04 per web page; 1 person)
    • Workforce — $25 per 30 days (500 pages – $0.05 per web page; 5 customers)
    • Enterprise — $50 per 30 days (1,000 pages – $0.05 per web page; 15 customers)
    • Infinity — $99 per 30 days (2,500 pages – $0.04 per web page; 50 customers)

    These per-page charges are considerably larger than a lot of the different choices on our checklist. So, we solely suggest mFax for bigger groups that want superior person administration options and full customization. 

    With that stated, $99 per 30 days is a steal in comparison with paying per-user pricing. 

    With RingCentral, for instance, you’d need to pay $17.99 for every person. With six customers, it might already be costlier than the Infinity plan with mFax. 

    Join a free 14-day trial to take mFax for a check drive at present!

    #9 – MyFax — Best Online Fax Services for Dwelling Workplace Use



    Best for Dwelling Workplaces

    MyFax provides the best answer for infrequent residence workplace faxing with versatile plans you’ll be able to share with as much as 5 customers. Get the simplicity and ease-of-use you deserve with out clunky enterprise options you’re by no means going to make use of. Plans begin as little as $8.30 per 30 days for as much as 100 outbound pages and 200 inbound pages.

    When you run a small enterprise or conduct enterprise from residence, you’ll doubtless run right into a scenario during which you’ll must ship or obtain faxes. Though it might not occur fairly often, it may be extraordinarily irritating to cope with it when it does. 

    Fortunately, MyFax provides an excellent answer for low-volume home-office conditions, so that you by no means need to problem with discovering a workaround once more. 

    With that stated, you’ll be able to in all probability get by with a free on-line fax service in the event you solely ship one or two faxes per 30 days. Nevertheless, these sometimes include a canopy sheet you’ll be able to’t customise, so that you’ll need to cope with one other firm’s branding in your faxes. And you’ll’t obtain faxes with most free plans, both. 

    Which is strictly the place MyFax steps in. The entry-level plan is explicitly designed for infrequent home-office use, so you recognize you’re getting every part you want with out the costly performance you don’t want.

    Plus, it’s one of the crucial easy on-line fax providers to make use of because it doesn’t have cumbersome, enterprise-grade options you’re by no means going to want. 

    Each plan—even the Dwelling Workplace plan—comes with limitless space for storing for your entire period of your subscription, a free fax quantity, Android and iOS apps for faxing on the go, and greater than 100 pre-built cowl sheet templates you need to use to design your personal. 

    Your fax archives are additionally simply searchable, and you’ll be able to set up previous faxes nevertheless you’d like utilizing tags and folders. 

    This makes future retrieval a breeze and provides you that good fuzzy feeling of holding your communications organized. 

    Nevertheless, the most effective half is you could share your account with as much as 5 electronic mail addresses. 

    You possibly can share with your small business companions or your small crew at no additional value. Alternatively, you’ll be able to hyperlink your entire electronic mail accounts. As soon as an account is linked, you’ll be able to ship and obtain faxes with it, making MyFax an reasonably priced technique to handle occasional enterprise (or private) faxes with ease. 

    There are three plans to select from, together with:

    • Dwelling Workplace — $8.33 per 30 days (ship 100 pages; obtain 200 pages)
    • Small Enterprise — $16.67 per 30 days (ship 200 pages; obtain 250 pages)
    • Energy Consumer — $33.33 per 30 days (ship 400 pages; obtain 475 pages)

    The Dwelling Workplace plan is greater than sufficient for many residence workplace customers, so that you’ll by no means need to pay greater than the price of a number of cups of espresso per 30 days. 

    Join a free trial to see if MyFax is correct to your residence workplace at present!

    Methodology for Selecting the Best Online Fax Service

    Selecting the most effective on-line fax service is determined by numerous components. It’s not at all times simple to make the correct selection, particularly in the event you’re unsure what to search for. 

    So to assist make your resolution simpler, we distilled every part we all know right into a definitive methodology you need to use to slim down your decisions and discover the most effective answer for your small business. 

    Fax Quantity

    How typically do you ship and obtain faxes?

    Aside from one or two limitless plans, most on-line fax providers impose month-to-month sending and receiving limits. We’ve seen these limits as little as ten pages per 30 days and as excessive as 20,000 pages.

    When you go over the restrict, you’re charged on a per-page foundation. These charges are sometimes fairly small, ranging anyplace from $0.03 to $0.30 per web page. 

    With that stated, these charges can add up shortly in the event you’re not cautious. 

    When you solely deal with a number of faxes per 30 days, we suggest Nextiva, Fax.Plus, SRFax (HIPAA compliant), mFax, or MyFax. All of them have reasonably priced introductory plans that ought to cowl your month-to-month quotas at an inexpensive value. 

    For top quantity faxing, we suggest RingCentral Workplace (limitless faxes), MetroFax, or SRFax (HIPAA compliant).

    One other vital consideration is the variety of person accounts you want. For people and private use, you solely want one account, so you need to use any supplier listed right here.

    Professional-tip: Fax.Plus provides you ten free outbound pages a month, making it a superb answer for private, one-off faxing conditions. 

    When you’re a enterprise with a number of individuals sending or receiving faxes, pay shut consideration to the variety of person accounts you want. Relying on the supplier, you’ll both have a specified variety of customers bundled into your plan, otherwise you’ll be billed per-user.

    For instance, the mFax Workforce plan consists of as much as 5 customers for $20 per 30 days and RingCentral costs per person at $17.99 per person per 30 days.


    E-faxing is safer than conventional electronic mail, which is likely one of the predominant causes it’s nonetheless broadly used at present. Nevertheless, that added safety isn’t at all times sufficient.

    Some industries have strict knowledge safety laws with authorized pointers governing the way you’re allowed to save lots of, use, and transmit private or delicate info.

    The healthcare {industry} and HIPAA laws embody a typical instance. Because of these authorities laws, it’s essential to decide on an internet fax service that gives the safety degree it is advisable to guarantee your communication practices comply.

    Some on-line fax providers go above and past to bolster safety and present peace of thoughts. And even others supply industry-specific options with added safety layers to guard everybody concerned.

    We extremely suggest SRFax for anybody within the healthcare {industry} due to the supplier’s dedication to going above and past HIPAA laws. 

    Different suppliers make you improve to a better tier for this, however SRFax consists of it on each plan.

    As such, you’ll be able to relaxation simple figuring out you’re at all times in compliance and by no means placing your shoppers or clients in danger. 

    Cellular Faxing

    Sending and receiving faxes out of your telephone is extremely handy, particularly in case your workers are commonly away from their desks. 

    However not each supplier on our checklist delivers this functionality. Some choices present a free cellular app you need to use for a streamlined cellular expertise. Others allow you to use your cellular browser, which isn’t as simple as utilizing an app. 

    And a few don’t supply cellular faxing in any respect. 

    For instance, Nextiva and mFax allow you to entry your portal with any browser, together with cellular units. However you don’t get a streamlined cellular app. So, the cellular faxing expertise could also be much less optimized for such a small display screen. 

    Alternatively, MetroFax, Fax.Plus, eFax, and RingCentral include an optimized cellular app that makes sending cellular faxes as simple as it’s in your laptop. 

    Cellular faxing might not be a dealbreaker for everybody, however it’s essential to contemplate in case your crew is very cellular, working from residence, or doing work within the area. 

    Plus, it’s a straightforward technique to make your crew extra productive. 

    Cloud Storage and Archiving

    An important a part of your workflow is storing and archiving faxes, though it’s a straightforward factor to miss. What do you do with faxes after you ship or obtain them? If it is advisable to retailer them, selecting an internet fax service with built-in storage or cloud storage integrations is a great transfer. 

    Each choices imply you’ll be able to automate your archiving course of for the reason that platform routinely does every part for you. 

    Nevertheless, in the event you select a built-in storage answer, it’s vital to concentrate to storage limits. Many suppliers supply limitless storage, however others don’t and will routinely delete the oldest data to make room for brand spanking new ones. 

    Some even have customizable expiration dates so you’ll be able to resolve how lengthy you need the system to maintain your data. 

    Fax.Plus, eFax, and myFax supply limitless built-in storage and the flexibility to go looking your archives to entry what you want shortly. 

    mFax routinely shops faxes in your cloud if that’s extra handy for you. 

    Nevertheless, some suppliers ship higher archive searchability than others. So, if you’d like a searchable archive database, make sure that to decide on a supplier that provides what you want. 

    Each storage choices allow you to tag and categorize faxes as they occur so it can save you extra time and get rid of human error. And you’ll relaxation simple figuring out you may have detailed data of each despatched and obtained fax with fast entry to previous information everytime you want them.

    An Intuitive Consumer Interface

    Though faxing appears like an outdated exercise, using an internet fax service ought to really feel comfy, pure, and seamless. Most customers gained’t have points with studying the way to use your new software program since most are extremely easy and simple to make use of. 

    Nevertheless, it’s important to grasp that veteran workers could also be set of their faxing methods and extra comfy utilizing these clunky fax machines. 

    It might take a bit longer to get these workers up to the mark. So, you must fastidiously look by the offered coaching supplies and perceive the extent of help you get for implementation and coaching new workers. 

    With that stated, implementation goes past worker coaching. Directors have a bit of labor to do to get the software program prepared for your small business. 

    For instance, they’ll need to arrange contact info within the system, create person accounts for everybody on the crew, configure notifications, create a canopy sheet, and combine along with your groups’ electronic mail shoppers to streamline your entire course of. 

    Some suppliers make these steps extra easy than others as a result of the interface feels fashionable and pure, whereas others might really feel clunky and outdated. 

    Creating and customizing your cowl sheet might sound simple, however you’d be stunned at what number of customers throughout completely different on-line faxing platforms battle to take action. 

    As such, we extremely suggest making the most of free trials. 

    When you’re nonetheless teetering between a number of completely different choices, getting a really feel for the person interface will assist solidify your resolution. 

    Nextiva vFax

    Nextiva vFax

    Best for Most

    On the lookout for an reasonably priced on-line faxing service with all of the important options it is advisable to ship and obtain faxes? Nextiva vFax is the most cost effective possibility on our checklist and consists of every part you want with out the high-end options you’re by no means going to make use of. Paid plans begin at simply $7.95 per 30 days for as much as 500 pages.


    What’s the most effective on-line fax service?

    Nextiva vFax is our high general advice. It has the entire options required to accommodate the widest vary of potential use circumstances at an reasonably priced value level. 

    However with that stated, there are many different nice choices to contemplate. Use the suggestions and methodology described on this information to search out the most effective on-line fax providers for you.

    Related Articles

    Leave a Reply

    Back to top button