Hosting Reviews

Best Onboarding Software Compared and Reviewed by Crazy Egg

Disclosure: This content material is reader-supported, which suggests for those who click on on a few of our hyperlinks that we might earn a fee.

Your organization success relies upon how effectively you’re in a position to rent and prepare up new employees. Get it fallacious and you might by no means recuperate. It can save you hours, if not weeks of confusion on find out how to get this proper with our centered analysis. We expect the onboarding software program that’s greatest for many customers is Gusto. This software program is made for inexperienced persons, however sturdy sufficient to switch your present onboarding course of to a streamlined murals. Customization and performance shouldn’t be sacrificed in any manner.

The Best Onboarding Software For Most


Best For Most

Gusto is arguably one of many best onboarding instruments to make use of. As such, it’s excellent for inexperienced persons who’ve by no means used onboarding software program earlier than. Nonetheless, that ease of use doesn’t imply sacrificing performance and customization. Additionally contains advantages administration, 401(okay) choices, W-9 contractor instruments, and varied integrations. Pricing begins at $19 + $6 per worker per thirty days.

Gusto tailors your onboarding course of to fit your enterprise wants, makes affords rapidly whereas confirming all areas of your small business course of have been fulfilled. All with out leaping by means of a matrix of internet pages and varieties. A bunch of templates accessible affords your small business tradition visually whereas the customizations accessible could make your course of as easy or as complicated as you see match.

The 8 Best Onboarding Software Choices to Think about: 

  • Gusto – Best for many
  • ADP Workforce Now – Best complete onboarding software program 
  • Trainual – Best for worker coaching 
  • BambooHR – Best for full-service and affordability
  • Waybook – Best for creating and organizing your onboarding materials
  • Paycor – Best for small companies
  • Zenefits – Best cloud-based all-in-one onboarding software program
  • ClearCompany – Best for expertise administration
  • When Does it Make Sense to Make investments In Onboarding Software? 

    Profitable hiring and retention for each firm depends on clear onboarding objectives and managment.


    Anybody who desires a seamless onboarding course of has one thing to achieve by investing in onboarding software program—it’s that straightforward. 

    The standard of your organization’s onboarding expertise impacts your work tradition, particularly contemplating it’s an worker’s first impression of you. 

    Three particular cases when you recognize you’ll want to spend money on onboarding software program are for those who’re in an {industry} with quite a lot of compliance and regulatory guidelines. Your organization is experiencing lacking paperwork or different points through the current onboarding course of. Or when you have a excessive turnover fee. 

    In all three of those eventualities, onboarding software program will resolve the principle points by monitoring,  organizing, and streamlining the method.

    Whether or not you may have 10, 50, 200 staff, or extra, all corporations want to seek out the precise software program. With revolutionary options, good onboarding software program will minimize the onboarding course of timing in half. This protects your inside employees valuable time when working with new and incoming staff.


    So, for those who’re on the lookout for extra time to work on your small business ventures, investing in onboarding software program is the best way to go. 

    #1 – Gusto – The Best Onboarding Software for Newbies 

    Gusto Logo


    Best For Most

    Gusto is arguably one of many best onboarding instruments to make use of. As such, it’s excellent for inexperienced persons who’ve by no means used onboarding software program earlier than. Nonetheless, that ease of use doesn’t imply sacrificing performance and customization. Additionally contains advantages administration, 401(okay) choices, W-9 contractor instruments, and varied integrations. Pricing begins at $19 + $6 per worker per thirty days.

    Gusto is a superb onboarding software program for inexperienced persons, as its many customizable choices are straightforward to make use of. 

    Throughout the software program, you possibly can tailor supply letters to new hires with little effort or thought. There are customizable templates that allow you to replicate your work tradition in model. 

    Just like BambooHR, Gusto helps you to save ample time, nonetheless, additionally they make it extremely straightforward to arrange the software program for workers in only one click on. 

    You probably have little expertise in worker administration and HR duties, the onboarding course of can turn out to be tough and overwhelming. Thankfully, Gusto makes it straightforward for inexperienced persons to set their staff up with the precise software program by means of software integrations.  

    Gusto is a lot greater than an efficient onboarding software, with the distinctive characteristic of a advantages package deal to supply your staff, together with medical, dental, employees’ comp, and 401(okay). 

    Gusto has 4 plans to select from, together with: 

    • Primary: $19 per thirty days plus $6/worker
    • Core: $39 per thirty days plus $6/worker
    • Full: $39 per thirty days plus $12/worker
    • Concierge: $149 per thirty days plus $12/worker 

    The Primary plan is most inexpensive for inexperienced persons, nonetheless, Gusto recommends the Full plan for many customers. Be taught extra.

    #2 – ADP Workforce Now – The Best Complete Onboarding Software

    ADP Logo

    ADP Workforce Now

    Most Complete Onboarding Software

    ADP Workforce Now’s an all-in-one HR administration answer that features complete onboarding options and automations. Nonetheless, it’s greatest fitted to skilled HR professionals due to its complexity. Consists of payroll, time monitoring, hiring, advantages administration, and extra all beneath one umbrella. There are 4 plans to select from, relying on what you want.

    For those who’re on the lookout for a extra complete onboarding software program for bigger companies, take into account ADP Workforce Now. 

    With easy however highly effective reporting and scalable databases, ADP Workforce now could be nice for an skilled HR tech skilled. 

    ADP Workforce Now’s easy to make use of, as you possibly can handle your whole workforce from a single dashboard—so the precise data is at all times the place it must be. 

    The software program comes with a complete HR suite that features payroll, time, HR expertise, and advantages, all beneath one straightforward to navigate umbrella. 

    You even have the choice to incorporate different options in your dashboards, resembling further earnings, deductions, and garnishments. 

    ADP Workforce Now affords 4 pricing plans, and you’ll want to speak to their Gross sales workforce for a free quote. Nonetheless, the Hiring Benefit plan is listed as the preferred on their web site. 

    This software program is certainly extra suited to an skilled workforce, and we wouldn’t advocate it for inexperienced persons or small companies. 

    #3 – Trainual – The Best Onboarding Software for Worker Coaching

    Trainual Logo


    Best for Worker Coaching

    Get all the things you’ll want to onboard and prepare new staff on autopilot. Constructed step-by-step asynchronous coaching applications with computerized notifications so new hires hit all the things they should rise up to hurry. Over time, you’ll have a complete enterprise playbook overlaying your whole operation. Pricing begins at $99 per thirty days.

    A giant a part of the onboarding course of is coaching your staff. For those who wrestle with this step, Trainual is a superb software program choice. 

    Trainual helps you to get your new hires in control with step-by-step asynchronous coaching with computerized notifications, so that you by no means miss a factor. 

    A novel and enjoyable side of this software program is that they provide a really partaking worker onboarding platform, with content material like GIFS and movies—and a chrome extension for straightforward content material search. 

    Trainual additionally has a big ecosystem of CMS instruments and apps that you may seamlessly combine into current software program to spice up productiveness. 

    A further characteristic features a enterprise playbook the place you possibly can incorporate industry-leading sources to craft a extra profitable enterprise. You’ll be able to construct your playbook with customizable Trainual templates—making it the right useful resource for rolling out new insurance policies and processes. 

    Trainual affords two pricing plans: 

    • Professional: $99 per thirty days, billed yearly 
    • Premium: $149 per thirty days, billed yearly

    You’ll be able to check out Trainual with a 7-day free trial. And if your organization is a non-profit, they provide 50% off any plan for all times. 

    #4 – BambooHR – The Best For Full-Service and Affordability

    BambooHR Logo


    Best for Full-Service Affordability

    For those who’re on the lookout for a full-service HR software that doesn’t break the financial institution, BambooHR is your reply. It’s constructed to assist small to midsize companies onboard new staff and streamline all HR processes, together with worker administration, worker offboarding, and applicant monitoring for the hiring course of. There are two plans, with costs beginning round $4.95 per worker per thirty days.

    For those who’re on the lookout for an inexpensive full-service onboarding software, then BambooHR is a wonderful choice. 

    BambooHR companies medium-sized companies by utilizing knowledge centralization and customizable new-hire packets. 

    To make the onboarding course of so simple as doable, BambooHR mechanically sends your customizable onboarding duties to new hires to finish in their very own time. You’re in a position so as to add due dates, occasions, and places for these duties. 

    The onboarding portal has a formidable construction, making it straightforward to navigate and learn for brand spanking new hires—leaving any confusion and time-wasting on the sidelines.

    One other nice characteristic of BambooHR is the flexibility to make use of digital signatures with out having to make use of an outdoor e-signing software or software program. The software program creates much less paper waste, making you a extra environmentally aware enterprise.

    Another options included within the Benefit plan are applicant monitoring, an worker database, a cellular hiring app, and an offboarding course of. 

    Bamboo HR affords two plans—Important and Benefit. Though they don’t have any official pricing packages on their web site, many evaluations conclude that it prices round $4.95 per worker. 

    You’ll be able to go to their web site for a free quote in the present day. 

    #5 – Waybook – The Best for Creating & Organizing Your Onboarding Materials

    Waybook Logo


    Best for Managing Onboarding Materials

    With Waybook, you possibly can stage up your onboarding and coaching with higher group, visibility, traceability, and dissemination. Collect collectively all of your SOPs, greatest practices, templates, guidebooks, manuals, and extra and enhance on them with Waybook’s in-platform editor and automation functionality.

    Whether or not you rent one function at a time or in bunches, it’s of paramount significance to have your whole paperwork and materials organized, up-to-date, and straightforward to entry.

    Waybook is one the perfect instruments on the market for getting all of the nuances and necessities of your office into one database for brand spanking new hires, trainers, HR members, and anybody else to make use of.

    Its first advantage is serving as a centralized database of all the things you want for onboarding new hires, coaching up new and established staff, and standardizing greatest practices and procedures.

    Anyone with entry to your group’s Waybook platform can simply discover and seek for documentation, varieties, and extra.

    Waybook additionally makes visibility straightforward for each side of onboarding and coaching. The software program can break up complicated or lengthy SOPs and course of docs into extra digestible step-by-step guides.

    Each admins and these being skilled up undergo the method one module at a time, with a pleasant little guidelines that reveals progress.

    You’ll be able to bolster coaching and onboarding modules with embedded quizzes and exams to verify staff are correctly greedy the knowledge you’re giving them.

    Waybook permits for importing and creating a vast variety of paperwork and so that you can arrange limitless modules and steps for any of them.

    Plus, the documentation editor in Waybook is beautiful to make use of. It’s drag-and-drop straightforward, you possibly can embed movies, pictures, GIFs, maps, recordsdata, and customized code, and you possibly can create templates from any current doc.

    That’s simply the tip of the iceberg. There are hundreds extra options that assist your administration get new hires going quicker and frequently prepare up staff on new greatest practices or abilities.

    Pricing for Waybook is useless easy. For as much as 20 customers, pay $83 per thirty days (when billed yearly—the speed turns into $99 for month-to-month billing) and get the entire above options and extra.

    Including customers past the primary 20 can be straightforward. Waybook helps you to both pay an additional $4.17 per thirty days for further seats or you possibly can contact them to speak out a customized answer.

    Plus, there’s a free seven-day trial of the platform accessible so you possibly can commit with confidence.

    All in all, Waybook delivers an unimaginable platform for creating, organizing, sharing, and replicating very important onboarding and coaching materials. With it, you possibly can reap the advantages of extra environment friendly onboarding and extra thorough worker growth general.

    #6 – Paycor – The Best Onboarding Software for Small Companies 

    Paycore Logo


    Best for Small Groups

    You probably have one to 39 staff, Paycor is our #1 suggestion. It’s straightforward to make use of, helps cut back guide administration processes, and will increase worker engagement all through the onboarding course of leading to better-equipped staff. Additionally contains payroll administration, tax submitting, and extra. There are three plans to select from, beginning at $99 per thirty days.

    For those who’re a small enterprise proprietor with 1-39 staff, Paycor can be an important onboarding software for you. 

    It’s an easy-to-use payroll system that considerably reduces guide administrative processes, with partaking on-line platforms for brand spanking new hires. 

    Paycor has many options that may help your small business and up your onboarding course of sport, together with: 

    • Partaking rent platforms that make it straightforward for brand spanking new hires to find out about your organization in a single place
    • Quick onboarding techniques to scale back time 
    • Compliance varieties
    • View and signal paperwork on-line 
    • Tax credit score integration 
    • Onboard from anyplace with a mobile-optimized expertise

    As a feature-rich software program, anybody utilizing Paycor will have interaction new hires and enhance effectivity. 

    There are three pricing plans to select from, together with:

    • Primary: $99 per thirty days 
    • Important: $149 per thirty days 
    • Full: $199 per thirty days

    The Primary plan is appropriate for many small companies and can have all the things you’ll want to usher in new staff and get them in control rapidly.

    #7 – Zenefits – The Best All-in-One Cloud-Based mostly Onboarding Software

    Zenefits Logo


    Most All-in-One Cloud-Based mostly Software

    Begin onboarding new hires in lower than ten minutes with Zenefits’ streamlined onboarding system based mostly 100% within the cloud. Merely create a activity and let new staff onboard themselves, crossing issues off as they go alongside. Additionally contains complete advantages administration capabilities, time monitoring, and scheduling performance. Pricing begins at $10 per thirty days per worker.

    Zenefits is typically known as the #1 HR software program due to its cloud-based centralization and is a wonderful selection for an all-in-one onboarding software program. 

    With Zenefits, you possibly can rent new staff in beneath 10 minutes with their streamlined onboarding system. 

    All you’ll want to do to handle new hires is to create an onboarding activity, and you possibly can let your new hires onboard themselves with synced advantages and payroll options. 

    Talking of advantages, Zenefits simplifies the method of curating compensation and advantages packages to your workforce—and as soon as an worker selects a profit plan, you possibly can ship the right deductions to payroll with only one click on.

    Zenefits’ onboarding course of is multi function place and mechanically connects together with your current HR system, serving to you save time. Further options embody background checks, account provisioning, real-time knowledge syncing, time-off monitoring, and enterprise intelligence. 

    Zenefits affords three pricing plans, together with: 

    • Necessities: $10 per thirty days 
    • Progress: $18 per thirty days 
    • Zen: $21 per thirty days 

    You will get the plans at a reduction for those who determine to pay yearly.

    #8 – ClearCompany – The Best Onboarding Software for Expertise Administration

    ClearCompany Logo


    Best for Expertise Administration

    ClearCompany delivers all the things you’ll want to optimize your onboarding course of earlier than it ever begins by streamlining your hiring and expertise administration processes. Get the entire recruitment and applicant monitoring options you’ll want to make sure you’re hiring the perfect expertise from day one. Features a smooth onboarding portal, automated activity notifications, content material scheduling, and extra.

    ClearCompany is among the greatest onboarding instruments for expertise administration, particularly in in the present day’s saturated employment panorama. 

    For those who’re on the lookout for a software that will help you handle your staff earlier than and after onboarding, ClearCompany has all of it, from monitor recruiting to applicant monitoring. 

    New hires can be impressed with the smooth and stunning hiring portal, and ClearCompany’s onboarding answer is user-friendly, with an intuitive interface for the perfect onboarding expertise. 

    On prime of all that, ClearCompany has made it straightforward to align workforce objectives, handle efficiency, and full expertise administration options with interactive experiences and dashboards. 

    Different excellent options embody:

    • Predictive efficiency
    • Candidate texting
    • Personalised interview suggestions
    • Content material scheduling for brand spanking new hires
    • System and gear administration 
    • Automated activity notifications
    • E-verify, WOTC, and background checks 

    For pricing, you may get a free quote after filling out a type on their web site.

    Methodology for Selecting the Best Onboarding Software 

    There are a number of components that contribute to discovering the perfect onboarding software program. That is the methodology we used to slender down the seven prime picks above. Weigh these components towards your private wants for every software program software to seek out the perfect onboarding software program for you.

    Paperless Paperwork

    Essentially the most ideally suited onboarding software program means that you can view, signal, and retailer paperwork on-line. 

    Particularly through the onboarding course of when there are quite a lot of paperwork to undergo, it’s greatest to seek out paperless software program. It’s not solely simpler and quicker, however it’s additionally extra eco-friendly. 

    The very last thing you need is to misplace or lose monitor of essential paperwork. Choosing a paperless onboarding software program is the right strategy to monitor all the things and handle new hires. 

    Cellular Optimization 

    A lot of the onboarding software program listed above affords a cellular hiring app or seamless syncing to all gadgets, and for good cause. 

    Cellular optimization is a key issue for onboarding software program as a result of it’s so handy to work from anyplace. Working out of your telephone is paramount in the present day, particularly for distant groups. 

    With the ability to sync your cell phone together with your software program will can help you ship and obtain onboarding duties, message new hires, and even view paperwork—so be sure that your ideally suited software program contains this. 

    Applicant Monitoring 

    Some customary onboarding software program plans don’t supply applicant monitoring or are very restricted, however it’s an essential characteristic. 

    Applicant monitoring lets you set up candidates for hiring and is chargeable for amassing data. It additionally organizes prospects by expertise and ability and offers you the choice to filter functions and candidates to fit your enterprise’s wants. 

    With out this, it’s harder and time-consuming to seek out new hires and requires extra guide labor in your behalf. It is a characteristic that is useful, so it’s greatest to pay that little bit further for the extra assist. 

    Offboarding Course of 

    Most staff transfer on ultimately, so it’s useful in case your onboarding software program affords a easy offboarding answer, too. 

    Being given the choice to automate the method with workflow software program is one of the best ways to ensure that your offboarding course of is constant and full for all staff leaving your small business. 

    Goodbyes are exhausting sufficient as it’s, don’t make it more durable by not investing in correct software program that encompasses a seamless offboarding course of. 

    Gusto Logo


    Best For Most

    Gusto is arguably one of many best onboarding instruments to make use of. As such, it’s excellent for inexperienced persons who’ve by no means used onboarding software program earlier than. Nonetheless, that ease of use doesn’t imply sacrificing performance and customization. Additionally contains advantages administration, 401(okay) choices, W-9 contractor instruments, and varied integrations. Pricing begins at $19 + $6 per worker per thirty days.


    Our prime suggestion for the perfect onboarding software program is Gusto. 

    Gusto isn’t overly costly and affords distinctive options like advantages packages and 401(okay) choices. It’s the right onboarding software program for inexperienced persons who’re new to worker administration and HR duties. 

    However with that mentioned, there are a lot of different nice choices to select from—such because the 5 different onboarding software program we focus on on this information. Make your choice simpler by weighing every choice towards the components described on this information to seek out the right onboarding software program for you. 


    Related Articles

    Leave a Reply

    Back to top button