Blogging

Best email hosting 2021: Top providers compared

So, you assume chat apps, cellular messaging, texting, and Facebook will kill email? Think once more. The variety of email customers worldwide has been steadily rising 12 months by 12 months. In 2017,  there have been 269 billion emails despatched every day. By 2019, that had grown to virtually 294 billion. And by 2023, Statistica estimates, we’ll be sending greater than 347 billion messages a day.

Clearly, email remains to be a drive for communication. Suppose, if you wish to transcend the free email choices, current knowledgeable email handle, and have some degree of management over your company email communications. In that case, you may wish to enroll with an email hosting supplier.

In this text, we current you with plenty of wonderful email hosting providers who specialise in email and workplace productiveness. Then, we’ll introduce you to some net hosts that additionally provide stable email hosting packages, in case you wish to contract for net hosting and email from the identical vendor.

Traditional email-focused hosting providers

Here are a number of the prime email-focused hosting providers. It’s in all probability no shock we kick off with Google’s Workspace (previously G Suite) and Microsoft’s Microsoft 365 and Exchange. But they don’t seem to be the one video games on the town. Keep studying to see some different choices in case you do not wish to stay fully in Microsoft’s or Google’s ecosystem.


Enterprise-level Gmail


google-workspace.jpg


  • Your area title: Yes.
  • Mailbox dimension: 30GB, 2TB, and 5TB.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Depending on the plan.

It was actually a coin toss whether or not we kicked this email supplier listing off with Workspace or Microsoft 365. Both are wonderful. Workspace integrates an enterprise-level Gmail administration interface with Google Docs, Meet, Calendar, and all kinds of different instruments.

Must learn:

Pricing is rather a lot easier to grasp with Workspace than Office 365. Microsoft affords all kinds of plans and choices that additionally combine into its different licensing pricing constructions. Gmail provides you simply three easy selections: $6 monthly, $12 monthly, or $18 monthly per consumer, relying on what enterprise administration options you need.

Unfortunately, when G Suite transitioned to Workspace, the non-enterprise plans misplaced their limitless storage. While G Suite was compelling by itself, the limitless storage made it vital. Removal of that functionality has diminished Workspace’s enchantment, however it nonetheless does an incredible job of mail administration.

More particulars:

Here’s a particular tip: If you wish to get help from Google, get a Workspace subscription. As a Workspace buyer, I’ve been fairly happy with the extent of help supplied.


All of Office, plus email


microsoft-365.jpg


  • Your area title: Yes.
  • Mailbox dimension: 50GB and up.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Depending on the plan.

Office 365 is changing into Microsoft 365 as a result of… why not? Except, not fully. Home customers will nonetheless get Office 365. This is a wonderful product, however I swear Microsoft goes out of its technique to confuse people with its branding modifications. It’s prefer it’s a interest or one thing.

That mentioned, Microsoft 365 is all of the Office desktop apps, the entire Office on-line apps, Microsoft Teams, all the advantages of Exchange, calendaring, cellular apps, and extra. I even have a Microsoft 365 subscription, largely for the Office apps. That mentioned, you can’t go incorrect with Office, er, Microsoft 365. And in case you love your Outlook email shopper, you may really feel proper at house with Microsoft 365.


Let Microsoft run your Exchange server


exchange.jpg


  • Your area title: Yes.
  • Mailbox dimension: 50GB and up.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Depending on the plan.

Trust me once I inform you that working Exchange in-house is an enormous job. Way again within the day, I virtually misplaced every little thing when my (admittedly misconfigured) Exchange server crashed arduous as a consequence of a failed arduous drive. Even although I assumed I had backups, it took me 13 days to get issues again up and working.

On the opposite hand, Exchange has been having extreme safety troubles of late. That mentioned, if I had been working Exchange, I’d a lot reasonably have Microsoft liable for making it secure than having to cope with all of it myself.

Must learn:

I am unable to inform you what I might have given to be free of that accountability. That was earlier than Microsoft had Azure and Exchange Online. But now, all you might want to do is pay a couple of bucks a month, and Microsoft will handle your Exchange operations and ship all of your email messages for you. To be truthful, I’d suggest including a couple of bucks and going to the Office 365 Business Premium plan I confirmed you earlier, however nonetheless, what I might have given for this service again within the day!


Amazon’s AWS service for mail management


workmail.jpg


  • Your area title: Yes.
  • Mailbox dimension: 50GB.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Added charge.

So, let’s be clear. You’re taking a look at email hosted on AWS. That’s just about the gold commonplace of cloud environments, on a rarified degree that coexists solely with Google and Microsoft Azure. Because it is an AWS-based service, WorkMail integrates with all the opposite AWS companies, permitting you to construct out a comparatively wealthy cloud-based, personalized infrastructure.

If you are a small firm, simply attempting to arrange a couple of email packing containers, I would not essentially go along with WorkMail. AWS could be a little difficult to get your head round. But in case you’re constructing out a cloud-based company infrastructure the place you want a variety of flexibility, safety, and Active Directory integration, WorkMail is certainly a viable and confirmed resolution.


Microsoft 365, Exchange, and SMTP email


rackspace-2.jpg


  • Your area title: Yes
  • Mailbox dimension: Unlimited
  • Spam and virus safety: Yes
  • Aliases: Yes
  • 24/7 help: Chat, ticket, or cellphone
  • Archiving and storage: Added charge

Rackspace is among the unique cloud infrastructure providers. Today, the corporate affords a variety of infrastructure-as-a-service choices, together with full Exchange hosting, Microsoft 365 administration, and conventional email hosting.

The firm affords migration help from different hosts, a big workforce of MCSA licensed workers, and the power to help an present Microsoft Enterprise Agreement. 


Exchange, SMTP, and email servers


greatmail.jpg


  • Your area title: Yes.
  • Mailbox dimension: 10GB or 25GB.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Added charge.

Greatmail affords a cloud-based email hosting service with each a web-based shopper and conventional POP3/IMAP shoppers. The firm affords primary email plans with simply email, in addition to a groupware plan that features mail, calendar, and speak to syncing.

If you are excited about bulk-sending email, the corporate does provide an SMTP-sending service for “accountable senders.” This service consists of an outbound relay service for transactional messages, email advertising and marketing campaigns, newsletters, and different purposes.

The firm additionally affords devoted email servers. Greatmail’s Exchange hosting is a standard providing, however it additionally has a plan that permits a mixture of each POP3 and Exchange shoppers to scale back Exchange per-user licensing prices.


Lots of integrated applications to work alongside mail


zoho.jpg


  • Your area title: Yes
  • Mailbox dimension: 5GB or 50GB
  • Spam and virus safety: Yes
  • Aliases: Yes
  • 24/7 help: Email and ticket
  • Archiving and storage: Added charge

  • Zoho is one other a kind of firms that gives a variety of choices. However, as an alternative of providing net hosting, Zoho affords a variety of cloud-based apps. It’s sort of like G Suite on steroids. This is necessary when you begin wanting on the thought of integrating email tightly with CRM. Zoho has a really stable CRM software that I used for a few years (and solely stopped once I stopped having to handle gross sales people and make gross sales calls).

    While it does provide private email, it is its group or group email that basically shines. The email net interface is stable, plus it has some in depth administration instruments and a neat little Slack-like function known as Streams that allows you to chat whereas outdoors your email field.


    Full-featured mail server plus cloud offering


    icewarp.jpg


  • Your area title: Yes.
  • Mailbox dimension: 5GB, 100GB, and 500GB.
  • Spam and virus safety: Yes.
  • Aliases: Yes.
  • 24/7 help: Chat, ticket, or cellphone.
  • Archiving and storage: Included.

  • You know, if you’re caught at house throughout a worldwide pandemic, you might have a variety of time to assume. And, I’ve been serious about the title IceWarp. It simply needs to be the perfect title of all our hosting providers, arms down.

    More to the purpose, IceWarp is an organization that used to promote its personal mail server software program, an installable utility that competed with Exchange. Its since pivoted to turn out to be a hosting supplier, utilizing software program that runs on its IceWarp server. Its cloud choices now included shared contacts and calendar, collaborative doc modifying, mailing listing administration, net conferences, audio and video calls, cellular apps, and archiving — all obtainable from even probably the most primary plan.


    Exchange with benefits


    updated-intermedia-image.png


    • Your area title: Yes.
    • Mailbox dimension: Unlimited.
    • Spam and virus safety: Yes.
    • Aliases: Yes.
    • 24/7 help: Chat, ticket, or cellphone.
    • Archiving and storage: Depending on the plan.

    Intermedia takes a wholesome deep dive into the email wants of enterprises and critical small companies. The firm’s choices begin with both Exchange or Microsoft 365 after which construct on that.

    We notably just like the Intermedia Email Protection service that is provided as a part of all its plans. This features a policy-based strategy to spam and malware blocking, anti-phishing safety, point-of-click safety, outbound email safety, and zero-hour safety in opposition to rising threats. 

    All the plans additionally provide video conferencing. Intermedia has limitless storage for all of its Exchange plans.

    Web hosting providers providing email hosting

    Almost each net hosting supplier affords email of 1 kind or one other. For most, it is only a door-opening choice, however little or no consideration is paid to optimizing the email infrastructure for patrons. By distinction, the next distributors have extra devoted choices, permitting you to have a single vendor, but additionally one thing of a extra optimized infrastructure.


    Everything you ever needed for hosting, including email and upsells


    godaddy.jpg


    • Your area title: Yes. And I’d positive wish to register it for you!
    • Mailbox dimension: 5GB and 50GB.
    • Spam and virus safety: Added charge.
    • Aliases: Yes.
    • 24/7 help: Chat, ticket, or cellphone.
    • Archiving and storage: Added charge.

    GoDaddy affords… every little thing. The firm is among the most prolific software-as-a-service providers, focusing totally on something that may be hosted, however with a variety of ancillary companies. The firm affords conventional webmail (which additionally comes with lots of its hosting plans) in addition to quite a lot of particular person and enterprise Microsoft 365 plans.

    I’ve been a GoDaddy buyer for nicely over a decade, largely utilizing them as a website registrar. My expertise has usually been constructive. Although its extra skilled tech help workers aren’t obtainable on a regular basis, I’ve by no means didn’t get any points resolved when reaching out to them for tech help. Here are two articles I wrote fairly a while in the past that give a extra in-depth view of its help service:

    Just watch out. While tech help is free, GoDaddy likes charging added charges for all types of ancillary companies.


    Email with calendar and integrated video


    hostinger.jpg


    • Your area title: Yes.
    • Mailbox dimension: 10GB or 30GB.
    • Spam and virus safety: Virus.
    • Aliases: Yes.
    • 24/7 help: Chat, ticket, or cellphone (surcharge for precedence help).
    • Archiving and storage: No.

    We reviewed Hostinger fairly positively when taking a look at web site hosting providers. It ought to be famous that the corporate’s shared net hosting plan does embody email accounts and mailboxes.

    Also: Hostinger net hosting overview: Good help and a killer entry-level value

    That mentioned, the devoted hosting service supplied by Hostinger goes a step additional, utilizing the Flockmail net shopper that gives built-in calendaring and video name invitations (the place you’ll be able to host conferences for as much as 50 individuals).


    Web hosting with email hosting thrown in


    a2hosting.jpg


    • Your area title: Yes.
    • Mailbox dimension: Unlimited*.
    • Spam and virus safety: Yes.
    • Aliases: Yes.
    • 24/7 help: Ticket-based.
    • Archiving and storage: free on some plans.

    *Keep in thoughts that “limitless” by no means actually means limitless, phrases of service apply.


    A2 Hosting would not present separate email hosting companies. Like lots of the web hosts we’ve profiled, A2 affords POP3/IMAP and SMTP hosting as a part of its common net hosting plans.

    Because A2’s email hosting lives on prime of its conventional hosting choices, a wide range of email software companies are simply an set up click on away. Why did we select email from A2 from the numerous net hosts we have checked out? We like that it affords mail listing administration at no further cost.


    Email-only plan for those who want their own @domain email address


    dreamhost.jpg


    • Your area title: Yes.
    • Mailbox dimension: 25GB*.
    • Spam and virus safety: Yes.
    • Aliases: Yes.
    • 24/7 help: Chat widget.
    • Archiving and storage: No.

    *Oddly, whereas the corporate advertises “Huge 25GB Storage per Mailbox” proper on the prime of their web page, it exhibits this on the FAQ: “25GB is the present restrict. However, you need to hold it beneath 1GB to keep away from points along with your folders loading.”


    DreamHost is a straightforward and comparatively highly effective resolution for email administration. I’ve used its net hosting companies and located the technical help to be stable. For about $20 a 12 months per mailbox, DreamHost is a viable choice to rapidly get knowledgeable email handle. 

    I’d say that the largest profit to DreamHost is the stable anti-spam/anti-phishing/anti-malware providing that lives on prime of a very good webmail shopper and help for Outlook and all of your cellular desktop units over IMAP.


    Standard email, Exchange, and Office 365


    fasthosts.jpg


    • Your area title: Yes
    • Mailbox dimension: 2GB, 50GB, and 100GB
    • Spam and virus safety: Yes
    • Aliases: Yes
    • 24/7 help: Chat, ticket, or cellphone
    • Archiving and storage: No

    Fasthosts is one other net hosting supplier providing email hosting as a separate buy-in. It affords a really primary plan for 2 email addresses and two very tiny 2MB mailboxes for about $16 a 12 months. If you need a plan with an SMTP server for reasonable, this can be a technique to go.

    But the true enchantment to Fasthosts is the Exchange 2019 and Microsoft 365 choices. Their Exchange plans provide a number of the largest mailbox sizes we have seen (as much as 100GB). What we notably like is the supply of each net hosting {and professional} email hosting from the identical vendor.


    Microsoft 365 as an upgrade to web hosting


    bluehost.jpg


    • Your area title: Yes.
    • Mailbox dimension: 15GB or 50GB.
    • Spam and virus safety: Yes.
    • Aliases: Yes.
    • 24/7 help: Chat, ticket, or cellphone (at diminished hours as a consequence of COVID-19).
    • Archiving and storage: Added charge.

    BlueHost has taken an attention-grabbing strategy to providing email hosting, and we’re spotlighting them largely for the truth that its email enterprise mannequin differs from most net hosting providers.

    Rather than including email companies to its regular cPanel net hosting management, Bluehost pushes prospects towards including Office 365. In truth, it can solely promote you email hosting if you have already got an online hosting account with it and that is in all probability as a result of, for the primary 12 months, it resells Microsoft 365 at break-even or probably even a loss. Pricing on that first 12 months is kind of cheap, beginning at $2.99 monthly, however it goes up in subsequent years. 


    Full-featured email hosting with migration assistance


    namecheap.jpg


    • Your area title: Yes.
    • Mailbox dimension: 5GB, 30GB, and 75GB.
    • Spam and virus safety: Yes.
    • Aliases: Yes.
    • 24/7 help: Chat and ticket-based.
    • Archiving and storage: No.

    Namecheap will get its title as a result of it began off life as a website registrar, however has grown right into a full-fledged hosting supplier. I’ve bought SSL certificates from them and located the help to be responsive and the pricing affordable.

    We like that Namecheap begins with a 60-day money-back assure, so you might have greater than sufficient time to arrange and check. It has an incredible mini-enterprise unified administration functionality, permitting you to handle a number of email accounts from one interface. We’re additionally fairly glad to see that the corporate affords quite a lot of email migration help choices. It additionally upped its mailbox dimension for the highest two plans from final 12 months.

    Our course of

    I did some calculating again within the mid-2010s and realized I’d despatched out one thing within the order of 740 million email messages. I’ve constructed, coded, managed, sweated, and swore at email and listing servers for a couple of many years now. From all that have comes one unyielding fact: It’s far, much better to have one other firm handle your email.

    I’ve personally finished enterprise and been a buyer of about half the distributors on this listing. I’ve run my email on Exchange servers, by means of Office 365 (now Microsoft 365) and G Suite (now Workspace). I’ve migrated email accounts throughout the web and distributors. I’ve elevated my profanity vocabulary by an order of magnitude.

    Also: How to construct a web site for any enterprise: Your step-by-step information 

    My level is: I’ve been down this rabbit gap in nearly each manner possible. In making suggestions, I began with the distributors I’m personally conversant in and really feel comfy recommending. That just about stuffed the listing of conventional email hosting providers. Then, I picked from the numerous net hosts I’ve checked out through the years, maintaining a cautious eye on the types of email choices they supplied. From the 1000’s of net hosting providers on the market, I picked a couple of which have extra in-depth choices or present a greater buyer expertise.

    How to decide on

    Let me make this easy for you: If you need a no-brainer determination, simply select Google Workspace or Microsoft 365, relying on whether or not you are extra tied to the Google or Microsoft ecosystem. That’s it. Both are wonderful choices, that present stable, if generally, irritating help, and can get you the place you might want to go. Full cease.

    All the opposite providers are for extra edge-case wants. Do you need one hosting supplier for each net and email? Then select one of many net hosts. Do you wish to pay about $12 a 12 months for email? Consider Fasthosts. Do you wish to combine area registration and email? Then take into account GoDaddy and Namecheap. Do you need Microsoft 365 however need help from one other firm that provides worth to these choices? Consider Intermedia. Do you need a deep, homegrown email providing that has nothing to do with Microsoft or Google? Consider IceWarp.

    See? This is what I’m speaking about. if you need particular case conditions, there’s in all probability a hosting supplier right here that may assist. But in case you simply need primary, stable email hosting and perhaps collaboration and workplace productiveness apps, it is Google or Microsoft. 

    What about you? What email hosting supplier do you employ? How has your expertise been? Let us know within the feedback beneath.

    Must learn: 


    You can comply with my day-to-day undertaking updates on social media. Be positive to comply with me on Twitter at @DavidGewirtz, on Facebook at Facebook.com/DavidGewirtz, on Instagram at Instagram.com/DavidGewirtz, and on YouTube at YouTube.com/DavidGewirtzTV.

    Related Articles

    Leave a Reply

    Back to top button